Greenroom: Your Theatre Hub

Adjudication

Adjudicators (judges) are selected by the TATE Committee from a carefully vetted pool of individuals from the theater community and general populace who have a strong interest in the arts as a viewer or practitioner. Judges should remain anonymous in order to avoid compromising the objectivity of the judging process.

Adjudicator Guidelines

1. Adjudicators are to attend productions as scheduled and make reservations NO LATER THAN ONE WEEK PRIOR TO OPENING. Judges will purchase tickets for the performances they attend through regular outlets.  Judges will be reimbursed for these purchases by the Foundation.  Complimentary tickets will NOT be accepted for judges. As an adjudicator, you must attend all productions assigned by TATE Liaison. If for any reason you cannot attend, notify the TATE Liaison immediately. Adjudicators are never allowed to arrange their own replacement; your TATE Liaison will handle all replacements.

2. You are expected to view the entire production. Plan to arrive at least fifteen minutes before curtain. Do not adjudicate a show if there are any missed parts of a performance. If an adjudication cannot be rescheduled for another date, notify your TATE Liaison immediately so that a replacement can be scheduled. Turning in a ballot for a partially adjudicated show voids the ballot completely. Failure to adjudicate an assigned show without notifying your TATE Liaison will result in automatic disqualification as an adjudicator for future seasons.

3. Ballots must be mailed (return envelope provided in adjudicator packet) no more than 48 hours after the close of the production run.

4. A total of three adjudicators judge each nominated performance. A fourth adjudicator (alternate judge) will attend each production. This ballot is only used if one of the three main adjudicators was unable to attend. All the ballots for each show must be mailed to our Independent Accountant. Scores for each category will be recorded, as well as the total score. Aggregate scores will be totaled and averaged according to the number of judges to determine a final score. Awards will go to the productions that earn the highest total average score.

5 Adjudicators are expected to keep their scores and opinions confidential.

6. Notify TATE Liaison promptly if there are any changes in your personal contact information (telephone, email address, etc.).

7. All judges MUST attend an orientation session that will familiarize them with the ballot and the judging process.

8. A conflict of interest statement must be signed by each adjudicator for each production and returned to the TATE Liaison.

9. Packets will be given to each adjudicator upon TATE committee receiving new nominations of productions.

 

Each Judge’s packet should include:

  • Copy of application
  • Ballot
  • Conflict of Interest Statement
  • Reimbursement form
  • Ballot envelope addressed to accountants
  • Addressed reimbursement envelope

Scoring Process 

1.The Tulsa Awards for Theatre Excellence committee has created an adjudication scoring system based on numbers.  Procedures for using these scoring scales for each category will be reviewed at the adjudicator training meetings at the beginning of each season.

2. On a “one to ten” scale (with ten being the highest), consider the “five” to be “average and what is expected,” and begin your judging from that point. Move up towards a “10” or down towards a “1” from that point.

Areas detailed on each ballot:

  •          · Direction
  •          · Script Selection/Writing
  •          · Acting/Ensemble/ Effectiveness
  •          · Stage Management
  •          · Costume design/ execution/ Effectiveness
  •          · Props design/ execution/ Effectiveness
  •          · Scenic design/ execution/ Effectiveness
  •          · Lighting design/ execution/ Effectiveness
  •          · Sound design/ execution/ Effectiveness
  •          · Blocking effectiveness
  •          · Marketing plan/ execution/ Effectiveness
  •          · Overall Production

3. A comment sheet is supplied with each ballot. Each adjudicator is asked to offer as much detail, positive and constructive, that lead to their final decision. These comment sheets are supplied to each organization upon request. These are not to be signed. They are intended to give constructive information on which to better each organization.

4.Each overall production and the individual elements of that production (performance, design, direction, etc.) should be adjudicated on their own value and merit and should not be compared to other productions by other theatre companies. However, you must be consistent in your personal standards when scoring from production to production. Remember, the adjudicator is evaluating both the individual production elements and the production as a whole. Does each of the elements serve the overall production?

5.Do not allow personal preferences or bias to influence your adjudication. If you feel you cannot be impartial, please contact the TATE Liaison immediately.